How to Assign Access Permissions to Users in DotSignage?

This feature will be of great use to businesses who own multiple locations and are looking to grant content specific access to their employees easily. 

Only the Account Owner or Account Admin can assign permissions from their account..

Ground Rules:

  • User Policies can be created for three sections – Design, App store and the Device section. (That is because these are the sections from where content is created in the portal).
  • You can create one policy for a single design, app or device (i.e one design can only have one policy created for it and likewise for other sections).
  • If you have created two designs, you can create two separate policies for each if needed. 
  • A single user can be assigned with multiple policies. 

How does Assigning Access Permissions work?

Policy Creation:

  • Tap on the User Policy section in the main menu of the dashboard. 
digital signage privacy settings
  • Tap on ‘Create New’ and input the policy name and relevant description. 
allow user to access menu boards

Pro Tip: If you are creating too many policies for different content sections to be assigned to individuals, make sure to name them along with their names such that it gets easier for you to differentiate the policy based on names. 

Assigning policies to users:

The next step once you have created the policy is assigning them to the respective user as needed. 

  • Go under the ‘Access & Roles’ section
assign access and role
  • Enter the user name and email using which that particular user has to be created in the portal.
  • In ‘Give access to web portal’ section, select the sections of the portal to which the user can have the access. Keep selecting the sections as you need. 
  • Assign the policy section wise – design, apps and device. 
assign policy to user
  • Please take note a single user can be assigned multiple policies. So lets say if you have created two designs, you can create a policy for each design and assign both the policies to a single user. 
  • Make sure to tap on save once all the policies are assigned. 

How to assign user policies to the content: 

As we have mentioned earlier, you can assign user policies from App, Design or the device section. 

The next step now is to assign policies to the content. Under each of these sections (Apps, Design and Device), when you are creating the content, you will find ‘Assign User Policy’ where you can assign the policy created specifically for that content. 

give user access to single template

A single design, device or app can be assigned with one policy each. If there are multiple people accessing a single form of content, the relevant policy can be assigned to those multiple users.

Reach our support team at for more queries.

Smit Nebhwani

Smit Nebhwani is a tech entrepreneur with expertise in successfully building SAAS based products. Boasting over a decade of experience in the startup sector, he takes pleasure in sharing valuable insights on all facets of SAAS products. His extensive experience in the digital signage sector has established him as a reputable authority in the industry, and he channels this expertise through some valuable content. In his free time, Smit enjoys music, travelling and spending time with his family.

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